FOSS AGM 2020

The AGM will be held online using Zoom on

Wednesday 7 October 2020

starting at 7 30pm (logon starts at 7 pm).

Letters will be sent out electronically to those with email addresses and by post to those with none. Here is a copy of the calling notice.

NOTICE OF VIRTUAL MEETING

I, Terry Shipton, Chairman of FOSS, hereby give notice of the 2020 Annual General Meeting of the Friends of Stogumber Station

Please note that only current membership card holders will be invited to attend.

To be held on-line at Zoom

 

Wednesday 7th October 2020 at 19:00 Log-on for 19.30 START

Within the constitution of FOSS and the minutes of the Annual meeting the following Agenda items will be dealt with:

  1. Welcome from the Chairman.
  2. Apologies for absence.
  3. Minutes of the 2019 AGM.
  4. Vote to accept minutes.
  5. Chairman’s Report.
  6. Amendments to FOSS Constitution.
  7. Treasurer’s Report.
  8. Project Manager and Station Masters Reports.
  9. Secretary’s Report.
  10. Membership Secretary’s Report.
  11. Life Membership & 2019/2020 Membership fees.
  12. At the Catering and Sales counter.
  13. Election and Re-election of officers to FOSS management committee in accordance with FOSS constitution.
  14. FOSS members Open Floor Time (limited to 5 minutes per request) for initial discussions to take place, (topics for discussion to be forwarded to the Chairman ahead of the meeting please).
  15. Any Other Business.
  16. Closing Remarks.
  17. Meeting Close (approx.21.30).

 

Copies of the 2019 FOSS AGM Minutes, 2019 FOSS Accounts and FOSS Constitution will be made available for inspection prior to the meeting via email if requested. If you have an email address and would like a copy of any of the above, then please let me know.                                                                      

………………………………………………………………………………………………………………………

FORM OF PROXY AND or PARTICIPATION SLIP                                 

Please return to Mr Terry Shipton, Chairman of FOSS, 141 Jessop Road, Trotts Hill, Stevenage, Hertfordshire, SG1 5LH. Alternatively, you can email to terrisden@gmail.com

I/We, …………………………………………shall/Shall not be joining the 2020 AGM on-line meeting.

As I/we are not joining the 2020 AGM on-line meeting I/we nominate ___________________________ (insert name) as my/our proxy to participate in meeting and vote on my/our behalf. I wish the Chairman of FOSS to hold my/our proxy and vote as he sees fit, (Please delete and complete as appropriate).